'Micrographics Management and Control Process\r'

'Micrographics is defined as the engine room of put down and information micro filming. It is associated with the production, handling and use of microforms. Microforms contain microimages.\r\nMicrographics technology consists of numerous procedures and equipments to produce, store, reproduce, retrieve, preserve and use microforms. Microforms contain microimages the like microfilms which atomic number 18 basically units of information which wee-wee to be magnified in order to be read. When records are too large to handle or have to be retained for use many days later they are microfilmed. Micrographics require that records be nimble for copying, copy the records and ensure the pure tone of the copies.\r\nMicrographics commission ingests management issues, project management issues and skilful issues. Management issues involve the preliminary stage of converting the records to the required medium. Next would be to entrust the work to agents and the last one is to regale w ith specifications developed and to follow control guidelines. The New York accede Archives recommends many guidelines that canister be followed for good management. The guidelines for micrographics management are inclininged below.\r\nDetermining the appropriate mode for converting records-microfilming/imaging Assign a vendor for conversion or perform it by self rive to technical requirements to produce quality images Prepare a proposal request Select the vendor thoughtfully after going through various bids Organize, put up inscriptions ready for imaging/microfilming Contact/communicate with vendors periodically Track progress of project Duplicate records and baron Verify the images and store them after ensuring storage conditions Micrographics mental process control ensures that preservation norms are followed once the filming is complete. The various factors to be considered for control are immersion which is the degree of opacity of the area exposed to filming, the d ocument orientation, reduction ratio, contrast, splicing, resolution, format and last of all packing and storage. Control of the various stages in micrographics ensures that quality is apprised after the process is completed. Generally the micrographics control list form which records the microfilms transferred for storage is completed as a check list for quality. Random sampling is through and the microfilms are tested and inspected for quality.\r\nMicrographics control process aid in utilizing the technology for what it was intended to full extent. most advantages of the control process include but are not limited to retrieving information quickly, saving space, bulwark of records, retain integrity of documents and ease information distribution. Micrographics can be justified for numerous reasons but maintaining quality through control would benefit the user immensely by achieving superior results. The control process ensures that the microfilm accurately depicts the original and can be set clearly.\r\nReferences\r\nEPA Records Management Manual  Micrographic Management Available at\r\nhttp://www.epa.gov/records/policy/2160/2160-06.htm (accessed on Oct 31,2006)\r\nIntroduction to Micrographics †Archives technical Information Available(accessed on Oct 31,2006)\r\nBasic introduction to Micrographics PDF  (accessed on Oct 31,2006)\r\nMicrographics Available at\r\nhttp://www.admfincs.forces.gc.ca/admfincs/subjects/cfao/036-59_e.asp (accessed on Oct 31,2006)\r\n \r\n \r\n \r\n \r\n \r\n'